Instructions for Presenters

As is standard policy for most Evolution Meetings, presentations are accepted on a first-come first-serve basis, so If you can see your presentation in your dashboard, that means that it has been accepted, and it will be in the final program. You should have received an email confirming that, but several people have indicated that this confirmation email went to their spam folder.


All presenters are expected to adhere to time. Presenters are expected to end their presentation (including Q&A) at that time.  Session Chairs have been asked to be vigilant about sticking to the schedule.

Contributed Full-Length Presentations

Regular oral presentations will last 15 minutes; 12 minutes for the talk and three minutes for questions.

Lightning Talks

Lightning presentations will last 5 minutes; 4 minutes for the talk and one minute for questions.

Symposia talks and Special Lectures

The times of these talks will vary from symposium to symposium; in general, symposia speakers will speak for 30mins.  Special lectures, including the Stephen Jay Gould Lecture and presidential addresses, will last for an hour.

Uploading your talks

All presenters who are giving talks (contributed full-length, lightning, symposia and special talks) must show up at least 30 minutes in advance of the beginning of their session and give your talk to the monitor that will be there. Please introduce yourself to the Session Chair.

You may use the slide desk room next to the registration booth to test or run-through your presentation from 8am – 5:00pm, Friday, 20 June – Tuesday, 24 June.

Please note that every conference room will have a computer projector and a windows-based laptop.  The presentation laptops will have Microsoft Office 2011 and the latest versions of Adobe Reader, Adobe Flash and Firefox.


Dimensions for poster display panels are 1.2 m by 1.2 m (4 feet by 4 feet). Poster presenters will be assigned to one of three poster sessions below. Pushpins will be provided on site for each poster session.  Poster presenters should use the board that is numbered according to their poster’s position in the program. All three poster sessions will be held in the evening in conjunction with social mixers that include food, beer, wine and non-alcoholic beverages.

Poster presenters can begin displaying their posters from 12 p.m. (noon) on the day they have been assigned.  Please remove your poster the day after your session before 12 p.m.

Poster Schedule

Saturday Poster Session – Saturday 12-9 PM (Poster Reception begins at 7:00 PM)

Sunday Poster Session – Sunday 8 AM-9 PM (Poster Reception begins at 7:00 PM)

Monday Poster Session – Monday 8 AM-9 PM (Poster Reception begins at 7:00 PM)